1. Introduction
This privacy notice provides you with details on how we (The General Church of the New Jerusalem Council Ltd) collect and process Live streams of our services, Zoom meetings and any photos / videos we may capture.
Newchurch.org.uk is responsible for your personal data (referred to as"we","us" or "our" in this privacy notice).
We will always obtain your consent before capturing any images / videos.
Contact Details
Our full details are:
UK General Church Societies/Organisations Data Controller
Postal Address: Data Controller, General Church, Prospect Cottage, Church Street, Stonesfield, Witney, Oxon, OX29 8PS
If you are not happy with any aspect of how we collect and use your data, please do get in touch. Contact Data Controller
2. What Data do we collect about you and How?
We will require your consent before we capture any videos / photos at any of our events. This is captured in a form which you will sign.
Live Streaming
We always focus on the minister during the service, but you may be shown when standing during hymns or move into the camera view. We do have a Camera Free area at the back of church. - similar system is setup for remote live streaming.
Zoom meetings
We will notify all attendees if we wish to record the meeting and will obtain your consent before recording starts. If we intend to share this after the meeting we will also get your consent. Sharing will be done in a secure way - with a separately distributed password.
Photos and Videos
Photos and videos may be taken at events for the purpose of future advertising of events across our social media channels and website.
3. How we use your personal data
Live Streaming
We Live Stream to our Michael Church Facebook Page - where they remain for 1 month before Facebook automatically removes them. They are then uploaded to our YouTube channel where they remain part of our service archive.
We may use parts of the service to create social media content shown across our social media channels (See disclosure below).
Zoom meetings
Zoom meeting recordings will never be made publicly accessible. If with the consent of ALL present they may be shared with other members of the congregation, for example when someone misses a class.
Photos and Videos
Photos and videos captured at events may be used for advertising events across our social media channels (See Disclosures below).
You have the right to withdraw consent to at any time Contact Data Controller.
4. Disclosures of your personal data
We may use part of the live streamed service, your photos and videos to create social media content shown across our social media channels
We will NEVER share zoom meetings on our channels.
| Social Media Channel | |
|---|---|
| NewChurchUKMichaelChurchLondon | |
| @new_church_uk | |
| X | @NewChurchUK1 |
| BlueSky | @newchurch.org.uk |
| TikTok | @newchurchuk |
| YouTube | @NewChurchUK |
| Website | newchurch.org.uk |
5. International Transfers
We share your media data with Social Media companies who will transfer your data outside the European Economic Area (EEA).
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria. This is governed and controlled by the Social Media companies themselves.
6. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7. Data Retention
Live Streaming
Live Streams are available on our Michael Church Facebook Page - for 1 month, before Facebook removes them. They are then uploaded to our YouTube channel where they remain part of our service archive.
We may also use parts of the service to create social media content shown across our social media channels (See Disclosures above).
Zoom meetings
Zoom meeting recordings will never be made publicly accessible. If with the consent of ALL present they may be shared with other members of the congregation, for example when someone misses a class.
Photos and Videos
Photos and videos captured at events may be used for advertising events across our social media channels (See Disclosures above).
You have the right to withdraw consent to at any time Contact Data Controller.
8. Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.
You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ If you wish to exercise any of the rights set out above, please Contact Data Controller.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
9. Your right to Complain
You have the right to complain if you believe we have misused your data as set out in the policy above.
You can first raise the complaint with our Contact Data Controller.
If we do not fix the issue, or your are unhappy with the response you can escalate the issue to the Information Commissioner's Office (ICO).